REASON FOR CHOOSING THE TRAINING
Conventional summative evaluation practice involving the use of
before-after measurement of results provides information on the
outcomes of an intervention. Such measurement tells us nothing about
the process that connected the outputs to the inputs and therefore
provides no insights into why a particular outcome was achieved.
It is commonly presumed that simply replicating the same inputs
under similar conditions will consistently produce the same output.
But practically the next social and environmental setting will never
be exactly the same and, even if it were, intervening forces would
almost always change the outcome. So knowing only the result provides
no guidance regarding how future performance might be improved.
It is the process documentation that could help then! Process documentation
exercises greatly deepen perspectives on the context and meaning
of development action.
Otherwise too, the project implementing
personnel often lack necessary skills of documenting and reporting
their own achievements in the projects. Analyzing the situations,
the processes of interventions made and the achievements/ outputs
is difficult task for the project personnel. Training imparts skills
of preparing varied types of documents e.g. quarterly/six-monthly/
annual progress reports, annual report of organization, folder,
newsletter, poster, manual, photo book, case book, etc. It simultaneously
inculcates skills of disseminating the documented stuff in medium-friendly
way. Visual presentation of documents is central to all types of
documents. Moreover, during the implementation of development projects
various case stories and success stories generate that can not only
reveal the processes of execution but also give rise to learning.
But these stories remain undocumented due to the lack of necessary
skills at the part of organization. Training program is also to
impart skills among project executives of how to write case and
success stories.
OBJECTIVES
OF TRAINING
• To sharpen the skills
of field executives on process documentation and communication;
• To develop professional competence in the field executives
especially belonging to development sector; and
• To strengthen the qualitative reporting system in the field-based
organizations/projects.
VENUE
OF THE TRAINING PARIMAHAL
State Health Training Centre
Pantha Ghati, Vikasnagar
SHIMLA – 9 (Himachal Pradesh)
MEDIUM
OF THE TRAINING
The medium of
instructions will be mix of Hindi and English. Participants can
speak and write in either English or in Hindi. Those who are engaged
in projects execution in field and undertake documentation will
benefit more.
LEARNING
STRATEGY & FEATURES
• Experienced 'Resource Persons'
• Substantive reflections of participants' own personal capacities
• Group deliberation and experiential activities
• Handouts and reading materials
• Visuals and pictorials
• Residential venue and learning practice without formal time
limits
LAST
DATE OF REGISTRATION
Deadline for Application: 15 June 2008.
Deadline for Fee Receipt: 19 June 2008
Early
applications will be given priority.
AVAILABILITY OF PLACES
The training program has vacancies for 25 persons only. The places
will be booked on first come first served basis.
MODULE
OF THE TRAINING
Tentative module
of the training is as under:
Day.1
• Process Documentation: Theory
& Practice
• Importance of Process Documentation
• What should be documented?
• How to document the process?
• Planning of Process Documentation
• Planning a Document for communication
• Writing the Quarterly/ Annual
Progress Report of a Project
Day.2
• Techniques of Writing Annual
Report of Organization
• Techniques of Writing Study Report
• Techniques of Writing Research
Paper
• Techniques of Preparation of
Newsletter
Day.3
• Good Presentation Skills
• Techniques of Good Presentation
of Documents/ Reports
• Demonstration of Making Good
Documents on Computer
• Power Point Presentations
• Photography and Photo Documentation
Day.4
• Importance of Case Story in Process
Documentation
• Difference between Case Story
and Case Study
• Techniques of Case Story Writing
• Practice of Case Story Writing
• Photo Presentation with Case
Story
Day.5
• Outreach Tools
• Techniques of Dissemination of Documented Information
• Website: Application and Development
• Handling the Press
ELIGIBILITY
TO PARTICIPATE THE TRAINING
NGO
or Government executives who are involved in field implementation
and or documentation of development projects should apply on prescribed
Application Form. The training is exclusively for field executives.
Participants
should be able to reside in campus during the tenure of training.
Participant
should be ready to undertake exercises once the formal training
session is over. Such exercises will usually be given to complete
during night hours.
Participant
should be ready to follow the training schedule strictly.
LANGUAGE
REQUIREMENT
Every one should have
a working knowledge of English or Hindi.
ACCOMODATION
& LOGISTICS
Place
of training, Parimahal, is one of the nicest locations in Shimla
from where majority of Shimla city is visible. Parimahal is, merely
200 meters walk from Pantha Ghati bus stop in Vikasnagar (Kasumpti)
of Shimla city.
Participants
will be provided with the accommodation on twin shared basis. Rooms
are equipped with linen, quilt, chair, table, etc. Modest facilities
of bathrooms do exist in the campus, which is built for training
of field executives.
Water
supply is generally adequate in Parimahal campus. However, the possibility
of occasional interruption in water supply cannot be ruled out,
viewing the peak tourist season and water scarcity in Shimla city.
Electricity supply is plenty. Yet, there is standby arrangement
of generator if the power goes off. There is one TV room and newspaper
facility within the Parimahal campus. Daily cleanliness of floor,
rooms and toilets is ensured.
Residence
campus of Parimahal is green with deodar trees, peaceful and well-connected.
There is no trouble in mobile network connectivity.
Accommodation
for participants will be available from 5 pm of 25th June’08
till 7 am of 1st July’08. Before or after this duration, the
accommodation will not be availed by the organizers. Anyone desirous
to reside in Parimahal will be his/her own responsibility at his/her
own cost.
FOOD
& REFRESHMENTS
During
the training vegetarian food will be served. On 25th June’08,
the dinner will be served. From 26th June till 30th June, a bed
tea, breakfast, lunch and dinner will be served everyday. No breakfast
will be served on 1st July. Tea will be served twice during 5 days
of the training during sessions.
OTHER
FACILITIES
o
2 Desk top computers for purpose of practice
o Space/ boards where the participants may display their publicity
material e.g. leaflets, brochures, study reports, books, annual
reports, CD-ROMs, newsletters, etc.
CONTRIBUTION
TOWARDS THE COST
A non-refundable
contribution of Rs. 8000 per participant is expected to be paid
through DD once the Application is approved. DD should be made in
favour of GRASSROOTS INDIA TRUST payable at New Delhi. Receipt for
fee amount will be produced.
Above
nominal contribution is towards the cost of (i) accommodation, (ii)
hygienic food, (iii) reading material kit, (iv) CD-ROM (to be provided
at the end of training), and (v) general guidance.
HOW
TO APPLY AND REGISTER ?
Step-I:
Applicants should fill in the Application Form which is attached
separately or can be downloaded from www.grassroots.org.in/ , and
submit it by e-mail grassrootsinstitute@gmail.com quickly to the
Grassroots Institute. In case of difficulty, one can request Application
Form through e-mail.
Step-II:
If the applicant is found eligible, he/she will be immediately informed
and asked to send the amount of requisite fee through Demand Draft
drawn in favour of Grassroots India Trust payable at New Delhi.
The DD is to be sent by courier or speed post to: Ms. S. Haleem,
Administrator, Grassroots India Trust, 301 H-51/E, A. F. Enclave,
Okhla, New Delhi – 110 025.
Step-III:
After dispatching the DD, the applicant is expected to inform Mr.
Chuni Lal at Grassroots Institute on his mobile telephone (09418133427).
TRAVEL
& TRANSPORT EXPENSES
The
travel and transport expenses to Shimla (and venue of training)
and back would be taken care of by the participant or sponsoring
organization. The organizers will not be responsible for any travel
or transport expenses and or arrangements. Applicant is required
to make his/her own bookings etc. Moreover, the organizers cannot
arrange for receiving the participants at ISBT, Railway Station
or Airport of Shimla. It will be the responsibility of the participants
to reach the venue of training.
HOW
TO REACH THE PLACE OF TRAINING ?
Best
way to reach the place of training is to catch bus from Delhi. Regular
buses are available from ISBT Kashmere Gate in Delhi to Shimla.
Buses are of several types: ordinary state buses, semi-deluxe state
buses, deluxe state buses, deluxe luxury buses, or Volvo buses.
One can get buses from Chandigarh also. From the bus one has to
get down at ISBT Shimla. After the training, one can visit best
tourist places of the country. Please note that it is better
to book buses well in advance due to heavy rush in summer season.
Trains from various
places come till Kalka. One can travel upto Kalka by whatever connected
trains are available. From Kalka to Shimla, the narrow gauge heritage
train runs everyday. This small train is nominated for UNESCO World
Heritage, and crosses 103 tunnels in the mountains before reaching
Shimla. Shimla Railway Station is close to ISBT (Bust Stand) of
Shimla.
Various
domestic flights are available to Shimla. Shimla airport is 14 km
away from main city. Airlines generally have their respective buses
to drop the passengers in main city.
Bookings
for different modes of transport may be made by contacting the following:
||
Bus from Delhi to Shimla (9 hours journey)
HP Tourism: 011-23325320, 23324764
TCIL: 011-23416081-85, 23418023
||
Bus from Chandigarh to Shimla (4 hours journey)
*all types of buses are frequently available from Sector-17 Bust
Station in Chandigarh (no need of reservation)
|| Train from Kalka to Shimla
Please see the schedule of trains at the link: http://wikitravel.org/en/Shimla
*Reserve your return ticket from your travel agent or rail ticket
counters in your city/town.
|| Flight Connectivity
Please see the schedule of flights at the link: http://wikitravel.org/en/Shimla
*Reserve your return ticket from your travel agent in your city/town.
How
to Reach the Venue?
There
are two types of local transports available in Shimla. One is the
taxi, which is available from Pre-Paid Booth at ISBT. One needs
to buy ticket till Pantha Ghati (Vikasnagar), where PARIMAHAL is
located on hilltop just few hundred meters away. Other is city bus,
which goes till Pantha Ghati.
ABOUT
THE GRASSROOTS INSTITUTE
Grassroots
institute aims to strengthen the grassroots action for social transformation
through mainstreaming innovative learnings. Grassroots Institute
is established by Grassroots India Trust (No. UA/972, registered
under M. P. Public Trust Act 1951) to support the grassroots action
for change through training, research, skill upgradation and professional
education. Presently, the Grassroots Institute is in evolution phase
and is being operated from Banjar (Kullu) in Himachal Pradesh. For
further information about the GI, please visit the link: www.grassrootsglobal.net/gi
Information
about Grassroots India Trust may be obtained from the website: www.grassroots.org.in
.
CONTACT
FOR GENERAL ENQUIRY
Mr. Chuni
Lal
Grassroots Institute
SHARA, Top Floor, PO Building
Banjar - 175 123 Kullu (HP)
Tel: 01903-201201, 222803, 09418133427
E-mail: grassrootsinstitute@gmail.com
Websites: www.grassrootsglobal.net/gi
www.grassroots.org.in
TOURIST
ATTRACTIONS OF SHIMLA
Shimla
is hot destination for tourists as it is historic city in the heart
of Himalayas. Shimla was summer capital British India. It carries
the same legacy even today. There are more than two dozens of attractions
in Shimla for the tourists. Further information can be accessed
from the following websites:
http://wikitravel.org/en/Shimla
http://www.touristplacesinindia.com/shimla/tourist-attractions.html
http://himachaltourism.nic.in/shim.htm
http://himachaltourist.com/shimla/index.htm
Our
Next Trainings in 2008
- Project
Planning & Proposal Writing
to be held on 28-31 July 2008 in Nainital
- Organic
Agriculture
to
be held on 6-12 October 2008 in HP
- Participatory
Planning, Monitoring & Evaluation
to be held on 10-12 November 2008 in Delhi
* dates and venue subject to change
Further information can be obtained from Grassroots Institute:
grassrootsinstitute@gmail.com
|
DOWNLOAD
APPLICATION FORM
DOWNLAOD
TRAINING BROCHURE
-----------------------------------------------------------------------------------------------------------------------------------------------------------------
Glimpses of Vth Training 2008
Participants of Vth Batch
1. Mr. O. P.
Mishra, Agriculture Finance Corporation Ltd., New Delhi
2. Ms. Rama Gupta, Plan International, New Delhi
3. Mr. Saurabh Rai, Azim Premji Foundation, Dehradun (Uttarakhand)
4. Mr. Man Mohan Singh, All India Samaj Sewa Kendra, Yamuna Nagar
(Haryana)
5. Dr. N. P. Baduni, Agriculture Finance Corporation Ltd., Dehradun
(Uttarakhand)
6. Mr. Dawa Zangpo, RNR-RC (Ministry of Agriculture), Bhutan
7. Mr. Sangay Wangdi, RNR-RC (Ministry of Agriculture), Bhutan
8. Dr. Lalit Kumar Das, Vector Control Research Centre (ICMR), Pondicherry
9. Mr. Ramjee Rai, Grameen Development Services, Muzaffarpur (Bihar)
10. Mr. Ghanshyam Mishra, Grameen Development Services, Maharajganj
(UP)
11. Mr. Jitendra Kumar Singh, GPSVS, Madhubani (Bihar)
12. Mr. Satyendra Prasad, Nav Jagriti, Patna (Bihar)
13. Mr. Pratap Kumar Mohanty, VASUNDHARA, Bhubaneswar (Orissa)
14. Mr. Dhruv Kumar, Panchsheel Development Trust, Bahraich (UP)
15. Mr. Shiv Bhushan Srivastava, DISA, Basti (UP)
16. Ms. Sabita Singh, VASUNDHARA, Bhubaneswar (Orissa)
17. Ms. Raadia Mukadam, Karnataka Health Promotion Trust, Bangalore
(Karnataka)
18. Mr. Ankush Mote, YUVA: Youth For Unity & Voluntary Action,
Nagpur (MH)
19. Ms. Shamim Bano, CREDA, Mirzapur (UP)
20. Mr. Md. Rafique, State Health Resource Centre, Raipur (CG)
21. Mr. Hemant Vaishnav, State Health Resource Centre, Raipur (CG)
22. Mr. Rakesh Kumar Singh, Yuva Chetna Kendra, Deoria (UP)
23. Mr. Kushal Ram Ghosle, State Health Resource Centre, Raipur
(CG)
24. Mr. Mukesh Kumar Dewangan, State Health Resource Centre, Raipur
(CG)
25. Ms. Anupama Rana, Mahila Chetna Manch, Bhopal (MP)
26. Mr. Rajesh Kumar Agrawal, C.G. Tribal Development Programme,
Raipur (CG)
27. Mr. Ashutosh Awasthi, Sitapur (UP)
28. Ms. Sandhya Tamrakar, C.G. Tribal Development Programme, Raipur
(CG)
29. Dr. Yuvaraj J., Vector Control Research Centre (ICMR), Pondicherry
[dropped on last moment]
30. Mr. C. B. Rai, RNR-RC (Ministry of Agriculture), Bhutan [dropped
on last moment]
-----------------------------------------------------------------------------------------------------------------------------------------------------------------
Report of IVth Training 2007
A
5-day training, organized jointly Grassroots Institute and Grassroots
India Trust, was held at Parshawnath
Vidyapeeth (an affiliated research centre of Banaras Hindu University).
In the training important topics taught were: Process Documentation:
Theory & Practice; What should be documented and why; Types
of Documents and Reports of NGOs/Development Projects; General Techniques
of Documentation and Communication; Techniques of Writing Quarterly/
Annual Progress Report of a Project/ Organization; Techniques of
Writing Annual Report of Organization; Techniques of Writing Study
Reports; Techniques of Preparation of Leaflet/ Folder of Organization;
Techniques of Good Presentation of Documents/ Reports; Demonstration
of Making Good Documents on Computer; Power Point Presentations;
Photography and Photo Documentation; Video Documentation: Steps
of Pre-Production, Production and Post-Production Phases; Importance
of Case Story in Process Documentation; Difference between Case
Story and Case Study; Techniques of Case Story Writing; Photo Presentation
with Case Story; Outreach Tools;
Techniques of Dissemination of Documented Information; and 20 Ways
of Communicating the Results/ Organization.
The participants came from the following organizations: ICIMOD,
Kathmandu; Guria, Varanasi; Gene Campaign, New Delhi; Akshay Pratishthan,
New Delhi; Adivasi Sevasharm Trust, Indore; SAATHI, Chennai; MITTRA,
Nasik; Centre for Environment Education, Lucknow; SHARA, Kullu;
PARA, Mandi; Navjyoti Development Society, Delhi; YASHADA, Pune;
CREATE, Lucknow; Nav Bhartiya Nari Vikas Samiti, Ballia. The training
was facilitated by Mr. Hasrat Arjjumend, Mr. Kamlesh and Mr. Ashendra
Singh. The feedback of the participants was very appreciating, as
they found the training useful, skill-enhancing and momentous.
|
