Grassroots India

Residential Trainings on

PROJECT PLANNING & PROPOSAL WRITING

3rd Residential Training on ‘Project Planning, Proposal Writing & Resource Mobilization’
25-29 May 2007, Sai Ropa, Kullu

Project planning is an essential step before submission of a written proposal to an agency. Planning and writing of the proposals are critical components of project management. Today perhaps there is no agency that does not seek written proposal before sanctioning a project. Thus project planning and proposal writing are extremely important for NGOs and Government agencies that seek sponsorship, funding or just support from national or international support agencies. The topics of deliberations were: Steps of Project Planning; Preliminary Information Gathering; Structure of Project Proposal: Discussion on Components; Techniques of Writing of Various Components; Preparation of Budget; Essential Precautions before Project Submission; Logical Framework Analysis; Classification of Funding/ Donor Agencies; Ways of Long-Term Resource Mobilization; Role of Dissemination, Publicity and Networking.

Resource persons were: Mr. Hasrat Arjjumend and Dr. S. S. Samant, Scientist-in-Charge, G. B. Pant Institute of Himalayan Environment & Development, Kullu. The venue of the training was famous community education center of Great Himalayan National Park. On 4th day, the participants went on excursion into beautiful jungles of Great Himalayan National Park. There was additional excursion to Manali organized on 30 May 2007. Society for Human Awareness & Rural Action (SHARA), Banjar did all logistic and guiding arrangements during the training

Participants of the training came from different countries of South Asia: Pakistan, Afghanistan, Nepal, Bangladesh and India. Indian states that represented were Bihar, Jharkhand, Orissa, Delhi, Himachal Pradesh, Gujarat, Maharashtra, Uttar Pradesh and Madhya Pradesh. One representative of Indo-Global Social Service Society (IGSSS) also participated, apart from a batch of participants sponsored by Water Aid India. In total, 20 people attended the training.

-----------------------------------------------------------------------------------------------------------------------------------------------------------------

Residential Trainings on PROCESS DOCUMENTATION & COMMUNICATION

Brief Report of

VIth Residential Training on PROCESS DOCUMENTATION & COMMUNICATION

26-30 June 2008 || Shimla

VIth batch of the training received overwhelming response from all over India and Nepal. We had 25 seats when we announced the training. But seeing the pressure of applications and insistence of some of them we had to increase the seats to 32. But at the last moment we were forced by one additional candidate to make the figure 33. A sizeable number of applications were declined due to over-packing of the available places. It also created problems in terms of available vacancies in the Parimahal campus of Shimla where the accommodation arrangements were already tight.

Summer always remains a peak season in Shimla. This puts further pressure on available venues of Shimla. The booking in Parimahal was cancelled thrice as a result of mounted pressure from political lobbies who sought the booking on same dates. The warden of Parimahal campus somehow managed the accommodation for the trainees amid tremendous political pressure. Ultimately, the training could be organized at the same venue.

All 33 participants joined the training who came from DFID-supported Community Support Program (Nepal), CARE India (CG), Sakthi-Vidiyal (Madurai), Aagaz Foundation (New Delhi), Navajeevan Bala Bhavan (Vijaywada), Forum for Child Rights (Vijaywada), PRAYASAM (Kolkata), United Mission to Nepal (Kathmandu), Upward Bound Program (Patna), M. V. Foundation (Secunderabad), Action India (New Delhi), White Lotus Trust (New Delhi), Abhivyakti Media for Development (Nashik) and couple of other organizations. 17 participants joined from first two organizations. Majority of the participants took active part in the training and hence learnt adequately from different sessions. Several participants, however, were found negative due to their pre-determined mind of touring Shimla and surroundings.

Brief profile of the facilitators is mentioned as under:

Mr. Milind Saxena is a development professional having more than 16 years of working experience with renowned organizations like Water & Sanitation Program – South Asia, UNICEF, NIPFP, IEG, DFID-PACS, IDS-Knowledge Link Research Project, Water Aid, etc. He possesses an MPhil degree in Social Medicine and Community Health from Jawaharlal Nehru University. His areas of expertise are health economics, environmental policy, water & sanitation, knowledge management. He is known consultant in the field of water and sanitation.

Dr. M. Aslam Ansari holds Post-Doctorate in Mass Communication from Centre for Mass Communication Research, University of Leicester, England; Doctorate in Extension Education from IVRI, Izatnagar, and Post

graduation in Agriculture Communication & Extension from G.B. Pant University of Agri. & Tech. Pantnagar (UK). He has about 20 years experience of working in Corporate sector (Mudra Communications, Bangalore/ MICA), Government sector (U.P. Academy of Administration, Nainital), NGO sector (Prerana Population Resource Centre, Lucknow) and Academic sector (Lucknow University; Allahabad Agriculture Institute Deemed University, Allahabad; and G. B. Pant University, Pantnagar). He has about 50 publications in national and international journals of repute. Currently, he is Associate Professor of Agriculture Communication at G. B. Pant University of Agriculture & Technology. He has delievered large number of trainings to government officers including IAS, IPS and PCS cadres, to managers of development agencies and NGOs, and field workers of health projects. He was core resource person for SIPFSA/ USAID. He is also the Trustee of Grassroots India Trust.

Mr. H. Arjjumend attained MSc from G. B. Pant University of Agri. & Tech. in Environmental Science, MRM from Indian Institute of Forest Management (Govt. of India) and few certificate courses from World Bank Institute,

Human Rights Education Associates (USA), Green Net (Thailand), Grolink (Sweden) and Transcend University (Belgium). He was Commonwealth Professional Fellow 2007 in Wolverhampton/ London. Currently he is Social-Impact Fellow. He has over 16 years experience of development action, research, documentation and media writing. Previously he was Biologist at Wildlife Institute of India (Govt. of India), Research Officer at NCHSE, CCV Fellow of WWF-India, and Sr. Program Officer at PRIA. He taught at Masters level for about 3 years in MC National University of Journalism, Bhopal. He founded People’s Resource Centre, a consultancy and publication group, in 1999, and served as Consultant to large number of NGOs, support agencies and donors. He is principal co-founder of Grassroots India Trust. He has supervised about 25 study projects and produced over 30 research/discussion papers and technical reports. He is engaged in several social enterprises. He is Managing Trustee and Executive Director of Grassroots India Trust, and leading the establishment process of all other institutions of Grassroots Group including Grassroots Institute.

Dr. Amrit Varsha Gandhi is Senior Lecturer in the Department of History at Post Graduate Centre, Himacha

l Pradesh University, Shimla. Prior to the teaching assignments she worked as Research Officer in Research & Publications Division at Nehru Memorial Museum & Library, Teen Murti House (New Delhi) for about 15 years. She was associated with the editing and publication of historical documents so as to reach wide range of scholars interested mainly on the period of Indian National movement. Some of the works she was associated with include: Selected Works of Motilal Nehru (7 volumes); Selected Works of Acharya Narendra Deva, (4 volumes in English & 2 volumes in Hindi); Selected Works of Jaya Prakash Narayan (3 volumes). Since then is engaged in research on modern period of Indian History and contemporary issues. She has contributed articles in Historical journals and presented papers at seminars/ workshops. Besides, her interest in women issues is kept alive by engaging in research and awareness programmes organized by UGC and various organizations. She is the executive member of the Centre for Women’s Studies, Himachal Pradesh University, Shimla.

Mr. Firoz Ahmad Firoz is interested in the everyday lives of ordinary people and is active as social activist and

documentary photographer since 1986. He has worked for various organizations such as UNESCO, UNICEF, VVGNLI, MoHRD, Lok Jumbish, NYKs, National Social Watch Coalition, GCAP, UNMDG, ILO, and many more. He spent 5 years in Jawaharlal Nehru University, New Delhi where his life transformed to be a photographer. JNU actually influenced him greatly as an individual. He believes that there is always a typical world in every picture, and the camera is a medium that teaches him how to see the typical world. He is living in Delhi and founded an NGO called “Social Geographic”. It’s focus is on campaigning on social issues like female foeticide, gender violence, poverty, child labour, dalits repression, etc. His some pieces of work may be seen at: www.flickr.com/photos/social_geographic/

The training was coordinated by young old man, Mr. Chuni Lal, who graduated from H. P. University. After

serving in army for 22 years, he established models of sustainable agriculture on his lands. Being a progressive and technologically-appropriate farmer, he received a number of prizes from HP Agriculture University and Department of Agriculture. He co-founded Institute of Resource & Environmental Management (IREM). He attained large number of trainings from Indian Institute of Forest Management, H.P. Agriculture University, Y.S. Parmar University of Horticulture & Forestry, H.P. Department of Agriculture, Navdanya, Nirantar, Grassroots Institute, HPMC, H.P. Health Department, and so on. He is presently leading a grassroots movement of conserving the agro-biodiversity in situ and popularizing the organic farming practices among the peasants of Western Himalayas. Apart from a leader of garlic cooperatives in Seraj Valley, he is known social worker in Kullu district. He is currently the Head of Regional Operations of Grassroots India Trust. He is also one of the Trustees of Grassroots India Trust.

LIST OF PARTICIPANTS

Dr. G. Sharmila Jim, B.S.M &.S, M.Sc, M.Phil :: 11 years experience
Project Director, Sakthi – Vidiyal, Madurai

Ms. Indira Pancholi, MPhil :: 23 years experience
Sr. Programme Officer, Aagaz Foundation, New Delhi

Ms. Anusha Bharadwaj, B Tech, MBA :: 3 years experience
Project Coordinator, M.V. Foundation, Secunderabad

Mr. Amlan Ganguly, BA, LLB :: 10 years experience
Secretary, PRAYASAM, Kolkata

Mr. Anand, MSW :: 7 years experience
Project Officer, Navajeevan Bala Bhavan, Vijayawada

Ms. Virangana Rani
Project Desk In-Charge, Forum for Child Rights, Vijayawada

Mr. Md. Talha, MA
Manager, Upward Bound Program, Patna

Mr. Keshav Duwadi, BL :: 8 years experience
Children at Risk Adviser, United Mission to Nepal, Kathmandu

Mr. Ganesh Mandekar, MSW :: 12 years experience
Coordinator, Abhivyakti Media for Development, Nashik

Mr. Suraj Kumar, BA, MCA :: 7 years experience
Coordinator, White Lotus Trust, New Delhi

Ms. Priyanka Singh, BA, PGDHR :: 4 years experience
Project Officer, Action India, New Delhi

Mr. Bam Bahadur Khadka, BA :: 17 years experience
District Programme Officer, DFID–CSP, Nepal

Mr. Raju Ram Tirwa, MA
District Programme Officer, DFID–CSP, Nepal

Mr. Padam Bahadur Bishwakarma, MA :: 9 years experience
District Programme Officer, DFID–CSP, Nepal

Ms. Shubha Devi B. K, ISc :: 15 years experience
District Programme Officer, DFID–CSP, Nepal

Mr. Kamal Kumar Darlami Magar, Dip. CE :: 5 years experience
Over Seer, DFID–CSP, Nepal

Mr. Rohit Kumar Odari, MSc :: 16 years experience
M & E Specialist, DFID–CSP, Nepal

Mr. Bhuwan Singh Sejuwal, MA :: 14 years experience
District Programme Officer, DFID–CSP, Nepal

Mr. Youb Raj Basnet, Graduate :: 13 years experience
Finance & Administrative Officer, DFID–CSP, Nepal

Mr. Keshav Prasad Shrestha, MBA, BL :: 20 years experience
Head of Finance & Administration, DFID–CSP, Nepal

Mr. Mahesh Kumar Shahi, MA :: 5 years experience
District Programme Officer, DFID–CSP, Nepal

Mr. Anurag K Srivastava, MA, PGDip :: 8 years experience
Regional Manager, CARE India, Lucknow

Mr. Deepak S. Hate, BSc :: 25 years experience
Replication Support Officer, INHP, CARE India, Chhattisgarh

Mr. Naresh Ramnani, MA, MPhil, DPharma
Program Officer, INHP, CARE India, Chhattisgarh

Mr. Raj Kumar Rai, BA, LLB, MSW :: 18 years experience
Replication Support Officer, INHP, CARE India, Chhattisgarh

Mr. Dilip A Kawade, MSW :: 21 years experience
Program Officer, INHP, CARE India, Chhattisgarh

Ms. Harshita Pandey, MA, MSW :: 9 years experience
Program Officer, INHP, CARE India, Chhattisgarh

Mr. Reji S Kuruvilla, BSc, MSW :: 13 years experience
Program Officer, INHP, CARE India, Chhattisgarh

Mrs. Nazma Sultana, MCom :: 20 years experience
Finance Manager, NR International Ltd., Bhubaneswar

Mrs. Suchitra Pradhan, MA :: 15 years experience
Social Coordinator, NR International Ltd., Bhubaneswar

PHOTO
PRESENTATION

-----------------------------------------------------------------------------------------------------------------------------------------------------------------
Glimpses of Vth Residential Training on PROCESS DOCUMENTATION & COMMUNICATION

held at Bajaura, Kullu (HP) on 22-26 April 2008

Participants of Vth Batch

1. Mr. O. P. Mishra, Agriculture Finance Corporation Ltd., New Delhi
2. Ms. Rama Gupta, Plan International, New Delhi
3. Mr. Saurabh Rai, Azim Premji Foundation, Dehradun (Uttarakhand)
4. Mr. Man Mohan Singh, All India Samaj Sewa Kendra, Yamuna Nagar (Haryana)
5. Dr. N. P. Baduni, Agriculture Finance Corporation Ltd., Dehradun (Uttarakhand)
6. Mr. Dawa Zangpo, RNR-RC (Ministry of Agriculture), Bhutan
7. Mr. Sangay Wangdi, RNR-RC (Ministry of Agriculture), Bhutan
8. Dr. Lalit Kumar Das, Vector Control Research Centre (ICMR), Pondicherry
9. Mr. Ramjee Rai, Grameen Development Services, Muzaffarpur (Bihar)
10. Mr. Ghanshyam Mishra, Grameen Development Services, Maharajganj (UP)
11. Mr. Jitendra Kumar Singh, GPSVS, Madhubani (Bihar)
12. Mr. Satyendra Prasad, Nav Jagriti, Patna (Bihar)
13. Mr. Pratap Kumar Mohanty, VASUNDHARA, Bhubaneswar (Orissa)
14. Mr. Dhruv Kumar, Panchsheel Development Trust, Bahraich (UP)
15. Mr. Shiv Bhushan Srivastava, DISA, Basti (UP)
16. Ms. Sabita Singh, VASUNDHARA, Bhubaneswar (Orissa)
17. Ms. Raadia Mukadam, Karnataka Health Promotion Trust, Bangalore (Karnataka)
18. Mr. Ankush Mote, YUVA: Youth For Unity & Voluntary Action, Nagpur (MH)
19. Ms. Shamim Bano, CREDA, Mirzapur (UP)
20. Mr. Md. Rafique, State Health Resource Centre, Raipur (CG)
21. Mr. Hemant Vaishnav, State Health Resource Centre, Raipur (CG)
22. Mr. Rakesh Kumar Singh, Yuva Chetna Kendra, Deoria (UP)
23. Mr. Kushal Ram Ghosle, State Health Resource Centre, Raipur (CG)
24. Mr. Mukesh Kumar Dewangan, State Health Resource Centre, Raipur (CG)
25. Ms. Anupama Rana, Mahila Chetna Manch, Bhopal (MP)
26. Mr. Rajesh Kumar Agrawal, C.G. Tribal Development Programme, Raipur (CG)
27. Mr. Ashutosh Awasthi, Sitapur (UP)
28. Ms. Sandhya Tamrakar, C.G. Tribal Development Programme, Raipur (CG)
29. Dr. Yuvaraj J., Vector Control Research Centre (ICMR), Pondicherry [dropped on last moment]
30. Mr. C. B. Rai, RNR-RC (Ministry of Agriculture), Bhutan [dropped on last moment]

A 5-day training, organized jointly Grassroots Institute and Grassroots India Trust, was held at Parshawnath Vidyapeeth (an affiliated research centre of Banaras Hindu University). In the training important topics taught were: Process Documentation: Theory & Practice; What should be documented and why; Types of Documents and Reports of NGOs/Development Projects; General Techniques of Documentation and Communication; Techniques of Writing Quarterly/ Annual Progress Report of a Project/ Organization; Techniques of Writing Annual Report of Organization; Techniques of Writing Study Reports; Techniques of Preparation of Leaflet/ Folder of Organization; Techniques of Good Presentation of Documents/ Reports; Demonstration of Making Good Documents on Computer; Power Point Presentations; Photography and Photo Documentation; Video Documentation: Steps of Pre-Production, Production and Post-Production Phases; Importance of Case Story in Process Documentation; Difference between Case Story and Case Study; Techniques of Case Story Writing; Photo Presentation with Case Story; Outreach Tools; Techniques of Dissemination of Documented Information; and 20 Ways of Communicating the Results/ Organization.

The participants came from the following organizations: ICIMOD, Kathmandu; Guria, Varanasi; Gene Campaign, New Delhi; Akshay Pratishthan, New Delhi; Adivasi Sevasharm Trust, Indore; SAATHI, Chennai; MITTRA, Nasik; Centre for Environment Education, Lucknow; SHARA, Kullu; PARA, Mandi; Navjyoti Development Society, Delhi; YASHADA, Pune; CREATE, Lucknow; Nav Bhartiya Nari Vikas Samiti, Ballia. The training was facilitated by Mr. Hasrat Arjjumend, Mr. Kamlesh and Mr. Ashendra Singh. The feedback of the participants was very appreciating, as they found the training useful, skill-enhancing and momentous.